Installation of Exhibits
The exhibit area will be available for set-up prior to the start of the meeting. Assembly of exhibits during the regularly scheduled exhibit hours will not be permitted. Specific information will be sent via email before the start of the meeting with appropriate instructions for setup times.

Dismantling of Exhibits
All exhibits must remain intact until the official closing time as detailed in the Exhibitor information email.

Shipping Instructions
Shipping details will be sent upon confirmation of your Exhibitor confirmation.

Exhibit Personnel
All participants affiliated with exhibits must be registered. Each person will be issued an exhibitor badge and must be employed by the exhibitor or have a direct business affiliation. Each company is allotted complimentary badges depending on sponsorship level purchased. Additional badges are $250 each.

Special Needs
Please contact the Conference Manager if you have a disability that will require special accommodations.

Conducting Exhibits
No drawings, raffles or quiz-type contests of any type will be permitted. No bags or containers for collection of samples are to be distributed by an exhibitor. This applies to any envelope, folder, portfolio, box, etc., that provides carrying space for more than a single sample. Electrical or other mechanical appa-ratus must be muffled so noise does not interfere with other exhibitors. Character of the exhibits is subject to approval of the
Conference Manager. The Conference Manager reserves the right to refuse applications which do not meet the
standards required or expected, as well as the right to curtail exhibits or parts of exhibits that reflect against the
character of the meeting. This applies to displays, literature, advertising, novelties, souvenirs, conduct of persons, etc.

Fire Protection
All materials used in the exhibit area must be flame proofed and fire- resistant in order to conform to the local fire ordinances and in accordance with regulations established by the local Fire Department. Crepe paper or corrugated paper, flameproof or otherwise, will not be permitted. Excelsior or other paper is not to be used in crating merchandise. Display racks, signs, spotlights and special equipment must be approved before use, and all displays are subject to inspection by the Fire Department. Any exhibit or parts thereof found not to be fireproof may be
dismantled. All aisles and exits must be kept clear at all times, and fire stations and fire extinguisher equipment are
not to be covered or obstructed.

Protection of the Hotel Building
Exhibitors will be held liable for any damage caused to the Hotel property, and no material or matter of any kind shall be posted on, tacked, nailed, screwed or otherwise attached to columns, walls, floors or other parts or portions of the hotel building or furnishings. Whatever may be necessary to properly protect
the building, equipment or furniture will be installed at the expense of the exhibitor.

Security
There will be no security furnished in the exhibit area when exhibits are closed. The safekeeping of the
exhibitor’s property shall remain the responsibility of the exhibitor, and we strongly advise all valuables be removed
each night for safekeeping.

Liability
Exhibitor shall be fully responsible to pay for any and all damages to property owned by the Venue, its
owners or managers which result from any act or omission of exhibitor. Exhibitor agrees to defend, indemnify and hold
harmless, The Hotel Crescent Court and Well-Assembled Meetings & Associations, their owners, managers, officers or
directors, agents, employees, subsidiaries and affiliates, from any damages or charges resulting from exhibitor’s use of
the property. Exhibitor’s liability shall include all losses, costs, damages, or expenses arising from, out of, or by reason
of any accident or bodily injury or other occurrences to any person or persons, including the exhibitor, its agents,
employees, and business invitees which arise from or out of the exhibitor’s occupancy and use of the exhibition
premises, the Venue or any part thereof.

Indemnification
The exhibitor, Venue and TSVES agree to indemnify, defend and hold the each other harmless from
any loss, liability, costs or damages arising from actual or threatened claims or causes of action resulting from the
negligence, gross negligence or intentional misconduct of the party indemnifying or its respective officers, directors,
employees, agents, contractors, members or participants (as applicable), provided that with respect to officers,
directors, employees, and agents such as individuals are acting within the scope of their employment or agency, as
applicable.

Insurance
The exhibitor shall obtain and maintain and provide evidence of insurance upon request in amount sufficient to provide coverage for any liabilities which may reasonably arise out of or result from the parties respective obligations pursuant to this contract.